Privacy Policy

I. General information

  1. The administrator of websites located in the kolo-ultra.pl domain (hereinafter: the “Website”) and personal data collected via the Website, as well as personal data collected for the purposes of organizing the events referred to on the Website, is Stowarzyszenie Koło Ultra with its registered office at : ul. Przejazd 4/95, 02-654 Warszawa, entered in the Register of associations, other social and professional organizations, foundations and independent public health care institutions under the number KRS 0000775279 (hereinafter referred to as: “KU”). This Privacy Policy sets out the rules for the collection and processing of personal data and the use of cookies by the Website, as well as the rules for the collection of personal data via websites operated by third parties, necessary to organize KU events.
  2. This Privacy Policy sets out the rules for the collection and processing of personal data and the use of cookies by the Website, as well as the rules for the collection of personal data via websites operated by third parties, necessary to organize KU events.

II. Rules for the processing of personal data via b4sportonline.pl

  1. KU registers for the events it organizes through the b4sportonline.pl platform, owned and administered by KAELMO Rafał Moś ul. Bydgoski Battalionu Obrony Narodowej 4/15, 85-825 Bydgoszcz (hereinafter: “KAELMO”).
  2. In terms of personal data provided during registration for an event organized by KU, the Personal Data Administrator is KU. In all matters regarding the processing of personal data collected through registration for the event, please contact the Data Protection Officer of the KU at the following e-mail address: ku@kolo-ultra.pl.
  3. The administrator of personal data of participants who decide to set up an account on the b4sportonline.pl platform is KAELMO. In all matters regarding the processing of personal data, please contact the KAELMO Data Protection Officer at the following e-mail address: inspektor@b4sport.pl.
  4. At the time of registration for the event on the b4sportonline.pl platform, participants are required to provide the following data: first name and last name, sex, Date of birth, PESEL number, place of residence and country of origin, e-mail adress, Phone number.
  5. Anyone who has provided their personal data or contact information, KU and KAELMO provide access to their personal data and the possibility of editing.
  6. Personal data is processed in accordance with the provisions of the GDPR and the Polish Act on the Protection of Personal Data. The processing of personal data will take place to fulfill contractual obligations (Article 6 (1) (b) of the GDPR), i.e. the data is processed to create an account, register for sports competitions, display the results. Personal data is processed on the basis of an express consent (Article 6 (1) (a) of the GDPR), i.e. each participant wishing to sign up for the event via the b4sportonline.pl platform must consent to the processing of personal data for the purposes of organizing the event.
  7. Providing data during registration for the event is voluntary, but necessary to participate in the organized event. The decision to open an account on the b4sportonline.pl platform is voluntary, but it will allow in the future to shorten the registration procedure for KU events and other events for which you can register via the b4sportonline.pl platform.
  8. Participants of the events who set up an account on the b4sportonline.pl platform, and thus who consented to the processing of personal data, have the following rights: the ability to access your personal data; the ability to edit your personal data; the ability to ask the Administrator to limit the processing of personal data; the possibility of requesting the platform administrator to remove consent to the processing of personal data, and thus delete personal data (the so-called being forgotten); the possibility of a complaint to the supervisory body (the President of the Office for Personal Data Protection).
  9. Participants’ personal data is kept secure throughout the lifetime of the b4sportonline.pl platform. They will only be removed at the request of the participant who wants to “be forgotten”.

III. Rules for the processing of personal data through the Website

  1. KU may collect personal data via the Website. Providing data is voluntary and serves the purpose of implementing the functionality of the Website resulting from a specific form (such as the Newsletter, comment function or contact form).
  2. Anyone who has provided their personal data or contact information, KU provides access to their personal data and the possibility of editing.
  3. Personal data is processed in accordance with the provisions of the GDPR and the Polish Act on the Protection of Personal Data. Personal data is processed on the basis of an explicit consent (Article 6 (1) (a) of the GDPR).
  4. Participants’ personal data is kept secure throughout the lifetime of the Website. They will only be removed at the request of the participant who wants to “be forgotten”.
  5. In all matters regarding the processing of personal data collected via the Website, please contact the Data Protection Officer at the following e-mail address: ku@kolo-ultra.pl.

IV. Cookies policy

  1. The website does not automatically collect any information, apart from the information contained in cookie files.
  2. Cookie files (so-called “cookies”) are IT data, in particular text files, which are stored on the Website User’s end device and are intended for using the Website’s pages. Cookies usually contain the name of the website they come from, the storage time on the end device and a unique number. The website uses the following types of cookies:
    • session cookies, which are temporary files that are stored on the User’s end device until logging out, leaving the website or turning off the software (web browser);
    • “Permanent” cookies, which are stored on the User’s end device for the time specified in the parameters of cookies or until they are deleted by the User.
  3. KU uses its own cookies to adapt the content of the Website pages to the User’s preferences and to optimize the use of the Website, in particular, these files allow to recognize the Website User’s device and properly display the website, tailored to his individual needs (e.g. to display the appropriate language version of the Website).
  4. KU uses external cookies in order to:
    • presenting on the Website the routes created using the www.ridewithgps.com website (external cookie administrator: Ride with GPS, LLC based in the USA);
    • presenting on the Website, documents stored on the websites docs.google.com and drive.google.com (external cookie administrator: Google Inc. based in the USA);
    • presenting on the Website the visualization of the course of the competition during KU events using the trackcourse.com website (administrator of external cookies: Trackcourse.com Sp.z o.o.based in Warsaw);
    • carrying out records and presentation of the results of KU events using the b4sportonline.pl website (administrator of external cookies: KAELMO Rafał Moś based in Bydgoszcz).
  5. In the event that the Website contains links and links to other websites, KU is not responsible for the privacy protection rules and cookies applicable to them.
  6. More information on cookies and the possibility of blocking or deleting them is available in the “Help” section in the menu of your web browser.